Participants agree to: 

• keep Confidential Information strictly confidential; 

• use it solely for Hackathon participation; 

• not copy, record, or distribute Materials without authorisation. 

Confidentiality obligations survive the Hackathon. 

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Exceptions apply where information: 

• is already public; 

• is independently developed; 

• must be disclosed by law. 

Participants must notify the Organiser of any unauthorised disclosure. 

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7. DATA PROTECTION 

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Personal data will be processed in accordance with the UK GDPR and the Data Protection Act 2018. 
Elementary B Ltd is the data controller. 

Personal data may be shared with: 

• participating universities; 

• judges and mentors; 

• sponsors; 

• service providers supporting the Hackathon. 

Further details are provided in the Organiser’s Privacy Notice. 

All business and financial data used during the Hackathon is synthetic unless stated otherwise. 

 

8. USE OF SOFTWARE AND TOOLS 

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Participants may receive temporary access to software platforms, including sherloc. 
Such access: 

• is provided “as is”; 

• may be monitored, limited, or revoked; 

• may not be used to copy or reverse engineer such software; 

• may not be used in combination with any publicly available or proprietary artificial intelligence, machine learning, or generative AI system, tool, or platform, including, without limitation, those accessible via the public internet; and/or 

• does not confer ongoing rights; 

• Participants must not bypass security, extract data, or misuse software. 

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8.1  Use of Required Artefacts 

Participants must use the official artefacts, templates, and tools provided by the Organiser. 

• Substituting external templates, financial models, or tools is prohibited unless expressly authorised. 

• Failure to complete required artefacts (e.g., decision logs) may affect judging or result in disqualification 

 

 

9. CONDUCT, MODIFICATIONS & DISCRETION 

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Participants must comply with: 

• these Terms; 

• venue rules, , including those relating to health and safety matters. The venue retains all liability for any health and safety and security matters (including those relating to your personal possessions for which the Organiser takes no responsibility – you are responsible for the safekeeping of all such items and we recommend that you do not bring valuable items into Hakathon events); 

• university policies; 

• instructions from the Organiser. 

The Organiser may: 

• modify the Hackathon format, rules, schedule, or challenges; 

• remove Participants from the venue; 

• disqualify individuals or teams for misconduct or breach. 

All decisions of the Organiser and judging panel are final. 

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9.1  Role Boundaries and Fair Play 

Participants must not request or accept prohibited assistance from advisors, accountants, lenders, investors, jurors, sponsors, or observers. 

• Any attempt to obtain strategic, operational, or pitchbuilding support outside the permitted boundaries may result in disqualification. 

• The Organiser’s interpretation of role boundaries is final 

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9.2  External Assistance 

Participants must not seek or use external assistance, research, consultancy, or tools beyond what is provided or permitted by the Organiser. 

• This includes external mentors, consultants, AI tools, or financial modelling software. 

• Breach may result in disqualification 

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9.3  Interaction with Panels and Judges 

Participants must not attempt to influence, lobby, or privately engage with lenders, investors, jurors, or sponsors outside the formal processes. 

• Any attempt to gain unfair advantage may result in disqualification 

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9.4  Presentation Requirements 

• All teams must deliver a final presentation in accordance with the format, timing, and template provided by the Organiser. 

• Failure to present may result in disqualification 

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9.5  Feedback and Post-Event Participation 

• Participants may be required to complete feedback forms or postevent evaluations as part of the programme. 

• Failure to provide feedback may affect eligibility for prizes, certificates, or followup opportunities. 

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9.6 Respectful Behaviour 

• Participants must treat all stakeholders — including sponsors, observers, volunteers, and university staff — with respect. 

• Disruptive or inappropriate behaviour may result in removal from the event. 

 

 

10. PRIZES, AWARDS & OPPORTUNITIES 

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10.1 Skill-Based Competition 

The Hackathon is a skillbased competition and is not a gambling event. 
Prizes are awarded solely on merit, skill and performance as assessed by the judging panel in accordance with the published scoring framework. As stated above, all decisions of the judges are final and no appeal of those decisions will be allowed or contemplated. Participants take part at their own risk that they may not win.  

No element of chance, lottery, or gambling is involved. 

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10.2 Judging 

Judging decisions are final, binding, and not subject to appeal. 

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10.3 Prize Allocation 

Prizes may include cash awards, noncash awards, internships, mentoring, or professional opportunities. 
The Organiser may withhold or reallocate prizes where eligibility is not met. 

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10.4 Cash Prizes – Verification 

To receive a cash prize, Participants must provide: 

• valid governmentissued ID; 

• proof of student status; 

• a UK bank account in their own name. 

Thirdparty, business, or overseas accounts will not be accepted. 

 

10.5 Withholding of Prizes 

The Organiser may delay, substitute, reallocate or withhold prizes where:  

• eligibility requirements are not met or  

there is later found to have been a breach of the rules of the Hackathon or these terms; 

• decline to award a prize where no entry meets the required standard. 

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10.6 Tax Responsibility 

Participants are responsible for any tax liabilities arising from prizes. 

 

10.7 Work Experience & Internships 

Any work experience or internship opportunities are provided by sponsors and subject to their terms. 
The Organiser is not liable for changes, withdrawals, or cancellations. 

 

10.8 No Employment Relationship 

Participation does not create an employment, agency, or partnership relationship. 

 

10.9 Publicity 

The Organiser may announce winners and use names and images for promotional purposes, subject to data protection laws. 

 

11. MEDIA & RECORDINGS 

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Participants consent to photography, video, and audio recording during the Hackathon. 
Recordings may be used without further payment for promotional, reporting, and educational purposes in any media format. 
Participants may opt out of promotional use by written notice prior to the event. 
Operational recording (e.g., for judging or safeguarding) cannot be opted out of. 

 

12. LIMITATION OF LIABILITY 

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To the fullest extent permitted by law: 

• participation is at the Participant’s own risk; 

• the Organiser is not liable for indirect, consequential, or economic loss; 

• the Organiser is not liable for technical failures, venue issues, travel costs, loss of data, or actions of thirdparty sponsors; 

• liability is limited to the total value of the relevant Prize. 

Nothing excludes liability for death or personal injury caused by the negligence of the Organiser. 

 

13. TERMINATION 

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The Organiser may terminate participation immediately for breach of these Terms, misconduct, safety concerns, or violation of university policies. 
Upon termination: 

• all licences granted to the Participant cease; 

• Materials must be returned or destroyed upon request; 

• any Prize may be forfeited. 

 

14. GOVERNING LAW & JURISDICTION 

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These Terms are governed by the laws of England and Wales. 
The courts of England and Wales have exclusive jurisdiction. 

 

15. SEVERABILITY 

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If any provision is held unenforceable, the remainder shall continue in full force and effect. 

 

REGISTRATION DECLARATION 

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By registering, I confirm that: 

• I am at least 18 years old; 

• I am a currently registered student at a participating university; 

• I am eligible to participate and able to attend in person; 

• I understand that providing false information may result in disqualification; 

• I understand that prizes are awarded on a skill basis at the judges’ discretion; 

• I understand that cash prizes require identity and UK bank verification; 

• I understand that internships or work experience opportunities are offered independently by sponsors; 

• I have read, understood, and agree to be bound by the Terms and Conditions of the Future Leaders Business Hackathon. 

 

Sign: 

Print name: 

Name of participating university: 

Student ID#: 

University email address: